To ensure your company receives maximum visibility, please submit the required marketing materials within 7 days of contract confirmation.

Action Required

Please submit the following:

• Company logo (high resolution, minimum 2 MB file size)
• Company profile (50-100 words maximum)
• Product and service descriptions (if available, including product images or videos in landscape format: 1920w x 1080h px)
• Company website
• Social media links
• Promotional videos (if available)
• Press releases (if available)

Why Early Submission Matters

The materials submitted will be used to support your visibility across the following standard exhibitor promotional activities:

• Exhibitor Directory Listing
• Digital Event Guide Listing
• Social Media Announcements and Features
• Exhibitor Updates on the Event Website
• Industry Insights and News Features
• Newsletter Features
• Exhibitor Spotlights and Promotional Campaigns

Submitting your materials early allows our team to schedule these activities within the event marketing calendar and maximise your company’s exposure to prospective visitors, buyers, industry stakeholders, and media representatives.

The earlier your materials are received, the more opportunities we have to promote your participation throughout the campaign period.

Additional Marketing Opportunities

Depending on your participation package or any additional opportunities purchased, your company may also benefit from:

• Dedicated e-shot to the Global Airports Forum database
• Website banner placement (1200w x 200h px)
• Full or Half page advertisement in the Digital Event Guide

If any of the above benefits form part of your participation package, the Exhibitor Success Team will contact you separately regarding artwork specifications, content requirements, and submission timelines.

Where applicable, sponsors may be required to provide logos, advertisements, promotional materials, speaker information, branding artwork, and other supporting assets by the specified deadlines.

Providing co-exhibitor information ensures that participating companies can be properly represented across relevant event platforms and promotional channels, where applicable.

Please ensure all badge registrations are completed before the event to avoid delays during onsite badge printing and collection.

The Exhibitor Pass Portal also includes an Invite Your Network feature, allowing exhibitors to invite customers, partners, prospects, and industry contacts to attend the event. This helps increase engagement at your stand, strengthens existing business relationships, supports lead generation efforts, and maximises your company’s visibility before and during the exhibition. Visitors who register through your invitation can also be tracked, providing valuable insights into the effectiveness of your outreach efforts.

To participate effectively, exhibitors are required to provide the details of the designated point of contact(s) who will be responsible for managing meeting requests and attending scheduled meetings. This information is strictly required to ensure that meeting invitations are directed to the appropriate representatives and that all confirmed appointments are managed efficiently.

Providing the correct point of contact is important as it:

• Ensures timely responses to meeting requests.
• Helps maximise meeting opportunities before the event.
• Improves the quality and relevance of recommended connections.
• Prevents missed appointments and scheduling conflicts.
• Supports a smoother and more productive networking experience for both exhibitors and attendees.

Once the platform is live, exhibitors will be able to build their company profile, highlight their products and services, browse participant profiles, send meeting requests, and manage their meeting schedules through the platform. We encourage exhibitors to keep their profiles updated and actively respond to meeting requests to maximise their participation and business opportunities at the event.

Access to VIP Buyers is reserved exclusively for exhibitors, providing a unique opportunity to engage directly with qualified decision-makers actively seeking solutions, products, and services relevant to their organisation’s needs.

To support the VIP Buyers’ Programme, exhibitors are required to:

• Nominate the designated point of contact(s) who will be responsible for managing meeting requests and attending scheduled appointments. This information is strictly required to ensure meetings are directed to the appropriate representatives and managed efficiently.
• Submit a list of their Top 5 VIP Buyers they would like to meet during the event.
• Identify the products, services, or solutions they wish to present to potential buyers to support the meeting planning process.

Providing this information enables the event team to facilitate relevant business introductions, coordinate meeting opportunities more effectively, and help exhibitors engage with decision-makers aligned with their business objectives.

The awards provide an excellent opportunity for companies to showcase their products, services, technologies, projects, and success stories to an audience of industry leaders, airport operators, government representatives, and aviation stakeholders.

Benefits of participating include:

• Industry recognition and credibility.
• Increased visibility among key decision-makers.
• Promotion of innovative solutions and successful projects.
• Enhanced brand positioning within the aviation sector.
• Opportunities to celebrate and share achievements with the wider industry community.

Exhibitors are encouraged to review the available award categories and identify suitable submissions that demonstrate excellence, innovation, operational performance, sustainability, customer experience, or technological advancement.

Submission Deadline: 15 September 2026

We encourage exhibitors to begin preparing their submissions early and take advantage of this opportunity to gain recognition from the global aviation community.

Please note that conference access is subject to the pass type included in your participation package. Not all exhibitor badges automatically include access to conference sessions.

Exhibitors who wish to attend the conferences are encouraged to review their entitlement or contact the event team to explore available upgrade options, where applicable.

Conference participation offers valuable opportunities to:

• Gain insights from industry leaders and subject matter experts.
• Stay informed about the latest market developments and emerging trends.
• Learn about upcoming airport projects, investments, and strategic initiatives.
• Expand professional networks through engagement with senior industry stakeholders.
• Identify new business and partnership opportunities.

Further details regarding conference programmes, access privileges, and registration requirements will be shared closer to the event.

A detailed Exhibitor Manual containing all operational guidelines, technical regulations, forms, deadlines, and stand build-up requirements will be made available separately and can be accessed through the links provided in this Welcome Pack.

Exhibitors and their appointed contractors are responsible for reviewing and complying with all operational requirements and deadlines outlined in the Exhibitor Manual to ensure timely approval of stand designs, smooth venue access, and efficient stand installation.